Writing an email to the Project manager to delegate the following tasks?
I am a Director of an office and need to relocate our office and I need to email the project manager to delegate these tasks:
Find a suitable location
Negotiate a lease
set up information systems and computers
arrange office configuration
assess equipment needs
hire movers
set timelines for completion of various tasks
identify what team members you will need to assist you
I am not sure how to start this email, could someone assist me with how I could go about this, I would be greatly appreciated. Thank you
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One Response to “Writing an email to the Project manager to delegate the following tasks?”
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Wow! Mike, you must really trust your project manager in order to actually give them the authority to do ALL of these tasks. That lease you want the PM to negotiate is going to lock your company into a huge on-going set of expenses for years…
I would suggest an approach that seperates site selection and lease negotiation from the actual move. The first set of tasks are (1) creating a timeline and budget for both the short-term relocation project and for the long term lease/purchase expenses, (2) identifying the new location and (3) negotiating a lease/purchase for the property. There are service providers (eg: GOOD real estate broker and attorneys) that need to be involved in these 3 steps of the project but will not be involved in the rest of the move. Also, the senior management in your organization will need to be more deeply involved in this phase than in the nitty-gritty of what mover you use.
If you really just want an opening for your Email…
Project Manager Name -
In order to ensure a smooth relocation of the XYZ Company operations from our current office space at XYZ Plaza, you are being assigned the role of Project Manager responsible for coordinating all move related activities including the following:
…
You will be required to provide a proposed timeline and written budget for this relocation project to So-an-So (boss type person) with your recomendations for the necessary resources to complete the project by _______ (date).